SMEC2009

Information about manuscript submission to J. Phys. Chem. Sol.
------------------------------------------------
Preparation to submission of the Manuscript:

The deadline for the submission has been EXTENDED to July 15, 2009

Allowed length for the papers is 4 to 6 printed journal pages. No need to prepare camera-ready copy as the manuscripts will be typeset after the review process. All authors will receive page proofs of the manuscript. The authors should provide electronic version of the manuscript (text as well as the figures) along with a PDF file.

The manuscript should be submitted to the corresponding editors by e-mail:

Dr. Helene Couvy (sessions: High Pressure, Earth Sciences):  helene.couvy@gmail.com
Prof. R. Ahuja (sessions: Hydrogen Storage,Computation): Rajeev.Ahuja@fysik.uu.se
Prof. N.L. Saini (sessions: BDQL,Synchrotron,Bio): naurang.saini@roma1.infn.it

The authors should also provide a list of at least four potential referees.

The Journal of Physics and Chemistry of Solids publishes in a double column format. Each column is 22.5 cm long; there are 2.5 journal lines/cm or 21 words/cm (effective numbers, which take various formatting factors during typesetting into account.). The space needed to accommodate the title, abstract (of about 100 words), author affiliation, and related blank spaces, is about 0.5 journal pages. This leaves you with the allowed length between 3.5-5.5 pages. Approximately you have about 1100 words per journal page available assuming that there are no figures, tables or equations. For a figure, table or an equation which can fit in one column width (i.e., is legible with a width of not more than 7.0cm), estimate an effective vertical height by adding 2 cm to the actual height in order to account for the blank spaces necessary to separate a figure, table or an equation from the text. Then reduce the words by 21 words/cm, taking into account all figures, tables, and equations (e.g. a one column figure of 7.0 cm needs 9.0 cm effective vertical length, i.e. 189 words). If a figure, table or an equation to be placed across the page (i.e. two columns), double the estimate. It should be noted that the text here refers to all text including the figure captions, references, etc.

High Pressure Science Society of America, (HiPSSA) will host the fifth meeting of the Study of Matter at Extreme Conditions (SMEC). The focus of the meeting will be to promote interdisciplinary research in the fields of geophysics, solid state physics, high pressure physics and chemistry and materials science. The meeting will be held from March 28 to April 2nd on a cruise ship sailing from the port of Miami to the Caribbean Islands.

(Contributed paper for oral presentation will be accommodated if there is a time slot available, otherwise it will be presented as a poster.)

Program

Schedule overview:

Date Time Cinema Forward
Annex		 Mid
Meeting
room		 Card
room		  
Saturday,
28 March		 6:00PM-
7:00PM		 Inauguration,
Plenary Talk		        
Sunday,
29 March		 8:30AM-
12:20PM

2:00PM-
4:50PM		 Core/mantle and
Poster-orals

Elasticity and
Poster-orals

  
Hydrogen
at High P		 Hydrogen
Storage

Hydrogen
storage+
poster-orals		 BDQL**

BDQL+ 1
poster-oral		 Poster
session
5:00PM-
6:00PM
Cocktail
reception
7:00PM-
8:00PM
Monday,
30 March
(Jamaica)
11:00AM-
5:00PM
on shore		 8:30AM-
10:10AM

6:00PM-
7:30PM		 Mineral-physics

Mineral-physics

HP-nano 		HP new
phenomena

HP new
phenomena		 BDQL

BDQL		  
Tuesday,
31 March
(Cayman)
8:00AM-
4:00PM
on shore		 5:00PM-
7:30PM		 Synchrotron
+
Laserheating		 Water
matters		 Bio BDQL  
Wednesday,
1 April 		8:30AM-
12:20PM

2:00PM-
4:50PM		 Available for
discussion by
any group		 HP melting+
Planet int		 New Mat

Adv Mat		 BDQL

BDQL

** B = The newly discovered Fe-based high Tc superconductors Wei Bao
D = Pressure Induced Superconductivity Aitor Bergara
Q = Inhomogeneous and Strongly Correlated Functional Materials (ISCFM) N. L. Saini
L = High-Tc Facts and Open Questions Josef Ashkenazi and D. Pavuna

Room assignments will be re-determined based on expected occupancy

Poster Session

Poster presenters are requested to give an oral presentation for 10 minutes or less. The oral session will be followed by poster presentations.

Registration Procedure

Please, remember that the registration procedure requires 2 steps:

1. registration and abstract submission on the conference web page
(http://hipssa.org/smec2009/index.php)

2. reservation of the ship cabin by the travel agent  (detailed instruction on http://hipssa.org/smec2009/index.php?ac=hotel)

Conference Fee

Regular registration fee: $120 ($150 after Feb 15, 2009)
Students: $70 ($100 after Feb 15, 2009)
Accompanying person: Free

Conference fees are full-refundable before Feb 15, 2009

Conference fees are non-refundable after Feb 15, 2009, except under extenuating circumstances.

Please contact Dr. Andriy Durygin (durygina@fiu.edu or by phone 786 239 0935) to discuss questions about conference fee and refunds.

On-line conference fee payment

Travel/Accomodation

Contact the travel agent

Instructions on arrival for March 28

If you are staying in a hotel, try to get the shuttle bus, if any, or taxi by 10:30 am or earlier to the Port of Miami. You are going  to the Celebrity Cruise Lines.
If you are arriving to one of the two airports, MIA or Fort Lauderdale make sure that your flight arrival time is latest by noon. It will be about 30 min taxi from MIA and 45 min from Ft. Lauderdale costing you $40 to $70.

Boarding the ship

Make sure that you have printed your boarding card on line and filled out other form as given in the instruction elsewhere on this webpage.
The boarding is expected to begin around 11:30 am. If you have carry on baggage only then yoy may want to walk in with it, otherwise you can check in at the curb side with the Celebrity porters. The bags will be delivered to your room at no charge. A couple of dollars in tip at the curbside is OK.

You will then have to go to one of the ship agents inside who will check you in. After which you have to go through immigration and customs. Please check the information on what you can bring aboard elsewhere on this webpage.

On the ship

There is no special area for SMEC lunch. You can go to the lunch buffet on your own. There will be SMEC registration desk in the reception area.

What is included

Please remember that all food and non-alcoholic beverages are included in the price as also all the tips. We have a SMEC dining area for dinners at 8:30 pm but you may also dine in other places and at other times as you wish. Room service is also free at all times. For breakfast you may choose any restaurant or buffet; there will be no special areas for us.

The two SMEC events are: Sunday evening cocktail reception at 7 pm and the Banquet dinner on Wednesday.

Land tours:

Please check the SMEC schedule and arrange your reservations on the ship's website or on arrival at the ship's reception desk. SMEC organizers will not be able to do this.

Checkout

Please check the ship announcements. Those who have to disembark early should follow the instructions from the ship crew.

Prior to your departure

Please check-in online for a quicker embarkation process. Go to

www.celebritycruises.com/checkinonline

and complete your immigration documents and embarkation form. You will need to provide your reservation information. Print your documents and boarding pass three days prior to departure.
This will save you time when you check-in at the pier.
If you need assistance with your Online Check-in, please call 1-877-200-2897.

Important: Celebrity Cruises requires guests to be checked in no later than 60 minutes prior to the scheduled sailing time.* Guests arriving late will not be permitted to sail. This is due to government regulations in some ports that require cruise lines to submit a departure manifest 60 minutes prior to sailing. Guests are requested to complete Online Check-in at no later than 3 DAYS prior to the cruise in order to expedite the pier check-in process.

Check-in opens at 11 AM, boarding at 1 PM. Participants staying in hotels reserved by the SMEC travel agent may catch the shuttle buses in the morning.

Once on board be sure to check in with the SMEC representative at the Hospitality/SMEC2009 Registration desk, where you can pick up your cruise contract and SMEC2009 conference materials.

Dress code on Celebrity Century Ship

Following are the required modes of attire for evening dress (after 6:00 PM nightly) throughout the ship.

SMART CASUAL AND ABOVE:

Ladies: Skirt or pants, complemented by a sweater or blouse.
Gentlemen: Pants with sports shirt or sweater. Shirt must have sleeves.

FORMAL:

Ladies: Cocktail dress, gown or dressy pantsuit.
Gentlemen: Tuxedo, suit or dinner jacket with slacks.

Note: T-shirts, robes, bare feet, tank tops, baseball caps and pool wear are not allowed in the main restaurant or specialty restaurant at any time. Shorts and flip flops are not allowed in the evening hours.

Additionally, guests are asked to follow the “Smart Casual and Above” dress code in the Celebrity Theather for all evening performances.

Answers to all FAQ about the cruise

Celebrity Cruises webpage with information about what to know before your cruise, it is especially important for the first time cruisers.

Information for International Visitors to the U.S.

1. International visitors to the U.S. from Visa Waiver Program (VWP) countries require an approved Electronic System for Travel Authorization (ESTA) prior to boarding a carrier to travel by air or sea to the United States under the VWP. (Required as of Jan. 12, 2009) Travelers who have not received ESTA approval may be denied boarding, experience delayed processing, or be denied admission at a U.S. port of entry. For more information, please go to: http://cbp.gov/xp/cgov/travel/id_visa/esta/

2. International visitors to the U.S. who need an U.S. visa to enter U.S. must request a multiple entry U.S. visa since they will be entering the U.S. twice during the SMEC 2009 conference stay.

Additional Information:

Cruise passengers visiting Jamaica for one day only are not required to obtain any Jamaican visa.